Trades CarpentersSystems

Carpenter Business SystemsIf you are sick on Tuesday, does the frame still go up and does the claim still go out?

Systems for carpentry businesses: the checklists, templates and processes that let a job run from quote to final claim without you standing over it. Built for owners running framing and fixout crews who are still the only one who knows how anything works.

Have a chat with Greg

A painted scene of three carpenters on a slab standing timber wall frames upright, tool belts on, a nail gun and offcuts at their feet

The week this is about

Sound Like Your Carpentry Business?

Every process lives in your head

Nobody else knows which supplier does the truss takeoff, what you charge for a bearer replacement, or where the site induction forms are. So the phone rings all day while you are trying to set out, and nothing gets done twice the same way.

Progress claims go out when you remember

There is no set day for claims, so they go out when the paperwork guilt gets loud enough. One month it is the fifth, the next it is the twenty second, and the builder pays on his cycle either way. Your cash flow follows your admin mood.

Variations get agreed on site and forgotten

The client asks for two extra posts on the pergola while you are cutting. You say no worries and keep going. Six weeks later there is no email, no signed variation and no way to prove it, so you eat the labour and the timber.

Without systems the business cannot grow past the number of jobs you can personally stand on, and it cannot run for a single week without you.

A trade business owner working alone at the kitchen table late at night, laptop open and paperwork spread across the table, work boots and tool bag by the door

Systems

Here Is What We Do About It.

The Learning Hub carries the systems and SOP training, plus the templates and frameworks the Academy uses with trade businesses: quoting, variations, progress claims, site checklists and handover. AI Club runs weekly live workshops on using AI in a trade business, so the admin that eats your evenings gets built once and then runs.

The Tradies App

Free with an active ABN in Australia and New Zealand. No card, no trial clock.

Learning Hub

The full lesson library inside the Tradies App, self paced, $199/month.

AI Club

Weekly live workshops building the automations that take the admin off you.

How it works

Three Steps, Starting Tonight.

Step 1

Write down the job you already do

Every system starts as the thing in your head. The templates in the app give you the shape, so you are filling in a form rather than staring at a blank page.

Step 2

Hand one process over and watch it

A system is not real until someone else has run it once without ringing you. The training covers how to hand over, what to check, and how to fix it when it comes back wrong.

Step 3

Automate the parts that never needed a human

AI Club runs weekly on exactly this: the quote follow-up, the reminder, the invoice chase. The admin that eats your Sunday and does not need your judgement.

Why you get me

I built the coaching company everyone else runs. Then I took it apart.

Most coaching companies work the same way. You enquire, you get a salesperson. You sign up, you get a coach who has never run a trade business.

I know, because I built one. I grew the Academy to 35 staff, a CEO and 15 coaches. It ran without me.

And I hated it. The bigger it got, the further I was from the owners I started it for.

What gets me up in the morning is getting under the hood of a trade business and helping the owner hit their goals in the least time possible.

So I restructured the whole thing.

When you enquire, you speak to me. If you are accepted into the Academy, you work with me. Directly.

And with agentic AI, the results come sooner than most owners can imagine.

Places are limited. I only take on owners who are committed and ready to do the work.

Greg Allan mid-explanation with his hands open, talking to a trade business owner across a desk

Who you will be talking to

I built Response Electricians in Perth into a 30+ staff business with more than 1,950+ five-star reviews.

A general manager runs it day to day. I live in Byron Bay.

I have trained 9,000+ trade business owners across Australia and New Zealand.

What AI actually changes

The old way. The new way.

Illustration: a trade business owner standing over three office staff buried in paperwork at night. — The old way
More customers meant more people doing your computer work, and you paying for all of it.

Illustration: a tradesman shaking hands with a homeowner in her driveway, his phone showing jobs quoted and invoiced. — The new way
You stay with your customers and your team. Agents run the office your way.

The old way

Grow, then hire people to do the computer work.

Every new customer brought more quoting, invoicing, chasing, scheduling and reporting.

So you hired people to do it. Office staff, bookkeepers, admin.

None of it is billable, and every hire costs wages, sick leave and another person to manage.

Profit and time only grew as fast as you could add people.

The new way

Keep the human work. Give everything else to agents.

Your people do what only people can do: looking after customers and leading the team.

Everything else goes to agents that do it your way, instantly, any time it is needed.

No sick leave. No capacity problems. They scale as far as the business does.

So the only people you add are the ones facing your customers and your team.

A human-centred business that runs on systems you build in minutes. Nobody still running the old way can compete with it.

What changes

What Carpentry Business Systems Actually Changes.

Three things carpentry business owners walk away able to do.

Send every progress claim on the same day of the month, without being reminded

Hand a job pack to a leading hand and have the frame go up right

Capture every variation in writing before the timber gets cut

A trade business owner watching his child play sport on a Saturday morning, coffee in hand and phone face down — Nights and weekends back

A trade business owner and his partner in the kitchen looking at a tablet showing the numbers going up — Work that actually pays

A trade business owner shaking hands with a new apprentice in the work yard — A good hire who stays

A trade business owner standing calmly in the yard while his crew load two utes behind him — Out of the middle of everything

9,000+tradies trained4.9★Google rating4.9★App Store rating

Questions

Carpenter Business Systems, Answered.

What systems does a carpentry business actually need first?

Three, in this order. A quoting process that prices labour and materials the same way every time. A claims process with a fixed day and a written variation step. A job pack the crew can work from without ringing you. Get those running and the rest of the business stops depending on your memory.

Do I need job management software or is a system enough?

The process comes first. Software copies whatever you already do, so putting a broken quoting habit into an app just makes it faster to get wrong. Build the process in the Learning Hub training, then pick the tool that fits your crew size. AI Club covers how to use AI to build and run the admin side.

How do I stop losing money on variations?

Make it a step, not a favour. Price the change on the spot from your rate card, send it as a written variation before you cut anything, and get a reply in writing. The Learning Hub has the variation process and the templates, and the same discipline is what Security of Payment claims rely on later.

Carpenters

The Other Ways We Help Carpenters.

Training

Have a Chat With Greg About Your Business.