Builder Business SystemsBuild the systems that schedule your trades, issue every progress claim and sign every variation, so the build keeps moving without you.
Builder business systems are how an enquiry becomes an estimate, a signed contract, a trade schedule, a progress claim at each stage and a clean handover. This page is for building company owners who want to build their own systems on their own job and finance data, shaped around how their builds run and how their clients buy, so a job can run without them on site.
The week this is about
Sound Like Your Building Business?
The whole schedule lives in your head
You know the plasterer follows the sparky's rough-in, that the waterproofer has to be done and cured before tiling, and which supplier is slow on windows. None of it is written down, so nobody else can run a job without ringing you.
Progress claims go out whenever you get to them
The stage was signed off on Tuesday. The claim went out the following Monday because you were on another site. That is a week of your money sitting with the client, on every stage, on every job, all year.
Defects come back and nobody logged them
The wet area callback, the door that dropped, the paint touch-up. Each gets fixed by whoever is closest, at your cost, with no record of the cause. Wet area waterproofing under AS 3740 is the highest defect claim category in the home warranty schemes.
A building company that only works when you are on site is not an asset, it is a job with more risk and a licence attached.
Data First Coaching
Builder Business Systems, Built on Your Own Data.
Data First Coaching starts from your own job and finance data. On that data you build the systems, software and business apps your building business actually needs, shaped around how your jobs run and how your customers buy, and AI agents take the office work. Greg Allan works it through with you.
How most coaching works
Most coaching for builders starts with the owner explaining the business.
- The first hours go on the owner describing the building business to a coach: the jobs, the crew, the customers, the money.
- The picture is out of date within weeks, because the numbers move every week.
- So the advice treats what the owner happened to notice, which is usually a symptom.
- Too often it comes from someone who has never run a building business, or any trade business at all.
- The owner pays for the explaining, then pays again when the advice does not fit.
Data First Coaching
Data first starts from your building business's numbers, not your memory.
- The Trade Business Intelligence Agent reads your job management and finance systems first.
- It sees your quotes, jobs, time on site and money as they are this week, the way builders actually make and lose it.
- It finds where the problem actually starts, not where it shows up.
- You put in the system that fixes it at the root, and the data shows whether it worked.
Which of these is the root cause in your building business?
- The whole schedule lives in your head
- Progress claims go out whenever you get to them
- Defects come back and nobody logged them
Usually one of them is causing the others. Data first means your own numbers answer that before anybody guesses, so the fix goes where the problem starts.
| Rented software | Built on your own data | |
|---|---|---|
| Built for | Every trade at once | How your jobs actually run |
| Your data | Lives in somebody else's system | Yours, and it answers your questions |
| The cost | A subscription per seat, every month | What you build, kept as long as it earns its place |
| When it does not fit | Work around it, or wait for an update | Change it, because you built it |
| The office work | Still lands on you or an office wage | AI agents do it your way, people stay on customers |
| Where you start | A sales demo | Your own numbers, read by the Trade Business Intelligence Agent |
Fix the root cause, once
The data names the real problem, so the system you put in fixes it once instead of patching the same symptom every month.
Own your software
Build your own tools on your own data, shaped around how your jobs run and how your customers buy. Cancel the subscriptions and agencies that were never built for your business.
A more human business
Agents do the non-billable work: the quoting, invoicing, chasing and reporting. Your people spend the day on customers and the crew, so relationships get better and the team performs.
Business systems, built by you
Here Is What We Do About It.
Greg Allan's Data First Coaching starts with what your numbers show, not what you remember. The Trade Business Intelligence Agent reads your job management and finance data, so you see where builds actually lose money: claims issued late, variations unsigned, defects nobody costed. With Greg and the group you build the system that fixes the root cause, on your own data. Start in the free Tradies App, and use AI Club to put agents on the admin.
Data First Coaching
Greg Allan and the Trade Business Intelligence Agent start from your own job and finance data, then you build what fixes the root cause.
The Academy waitlist
The Academy is at full capacity. Join the waitlist and when a place opens, Greg interviews the owners who look like the right fit.
AI Club
Weekly live workshops building the automations that take the admin off you.
How it works
Three Steps, Starting Tonight.
Let your data pick the first system
The Trade Business Intelligence Agent reads your jobs, quotes and money, and shows where the problem actually starts. That is the system you build first.
Build it your way, with Greg
You build the system yourself, shaped around how your jobs really run, with Greg and the group checking it against your numbers.
Put an agent on the steps nobody bills for
Once the system is written, AI agents run the office steps in it, the way you would, so the crew follows it and you stop being the one everything waits on.
Why Greg
You speak to the owner who has already done it.
Greg built Response Electricians in Perth into a 30+ staff business with 1,950+ five-star reviews. A general manager runs it.
He has trained 9,000+ trade business owners across Australia and New Zealand.
He grew a coaching company to 35 staff, a CEO and 15 coaches, then cut it back so every owner deals with him directly.
Most coaching companies hand you to a salesperson, then to a coach who has never run a trade business. Here you get the owner.
What changes for you
The old way. The new way.
More customers meant more people doing the computer work, and more wages nobody invoices.
You stay with your customers and your team. The office stops landing on you.
The old way
More jobs. More paperwork. Less of the owner left.
Most trade businesses grow the same way.
More jobs means more quoting, invoicing, chasing and scheduling.
None of it gets paid for.
So the owner does it at night, after a full day on site.
Or hires an office person to do it.
The office grows. The wages grow. The margin does not.
And the owner is still the one everything waits on.
Where we take you
More work. More profit. More of you left.
The phone rings with the jobs you want, at the price you set.
You grow when you're ready, never faster than the business can carry.
Every job is priced to make money, so the busy months show up in the bank.
The best tradies in your area want to work for you, and they stay.
The chasing, the paperwork and the 9pm admin stop landing on you.
The business runs the day. You pick which parts of it you're in.
Bigger, without the headaches. Getting bigger stops meaning getting busier.
What changes
What Building Business Systems Actually Changes.
Three things building business owners walk away able to do.
Raise each stage claim automatically when the inspection or sign-off is recorded
Have every variation priced and signed before the trade starts the work
Run a trade schedule your supervisor follows without ringing you
Questions
Builder Business Systems, Answered.
Will systems work when every build is different?
Do I need construction software to get organised?
How do I stop variations turning into disputes at the end?
Builders
The Other Ways We Help Builders.
Builder Business Training
Structured training that turns what builders know on the tools into a business that runs properly.
CoachingBuilder Business Coach
Greg Allan in your corner, holding builders to the plan. By application.
SoftwareBuilder Business Software
Software builders build on their own data, instead of renting tools built for every trade at once.
Business appsBuilder Business Apps
The simple screens builders build for their crew and customers, on their own data.
AIAI for Building Businesses
AI agents that do the office work for builders, their way, so people stay on customers and the crew.
Marketing and leadsBuilder Business Marketing
How builders get the phone ringing with the jobs worth having, not just the cheap ones.
Pricing and profitBuilder Business Pricing
The number builders should actually be charging, worked out properly rather than guessed.
Hiring and teamBuilder Business Hiring
How builders build a crew that does it right without being watched.
Join the Waitlist to Work With Greg.
The Crew, daily Q&A and starter courses. Free for trade business owners. No card, no trial clock.
The Academy is at full capacity. Join the waitlist and when a place opens, Greg interviews the owners who look like the right fit.